Executive Committee Meeting Minutes 2003 to January 2008

THEMES FOR THE YEAR: It was decided that first quarter could be tools, handling and usage. Second quarter could be Craftsmanship and materials with the 3^rd and 4^th quarters being projects.

SPRING SEMINAR: The date for the spring seminar was decide as April 26, which is a Saturday. Talked about tool making as a possible subject for the spring seminar. It was discussed that Tom Cowan be the chair for the spring seminar, he agreed to do this.

FALL SEMINAR: The date for the fall seminar will be October 18 on a Saturday. Discussed having a very good professional seminar for the fall but there was no decision as to who to get to present the fall seminar. There was decided to have a committee made up of Tom Cowan, and Doyle McConnell to follow through and try to arrange a professional seminar for this fall.

YEARLY DOOR PRIZE: It was decided to purchase a Tormek sharpening system, with a maximum dollar expenditure of $400.00.

OTHER BUSINESS: Tom Cowan said he would like club to get back to the small workshops, where you make a specific project. He will work on trying to get that going again. It was also discussed that it would be nice to have tours of our member’s shops. A tour of a sawmill was also discussed. It was also mentioned that gold leaf could also be a topic for a program. Tree identification was mentioned as a suggestion for an outing where we could learn tree identification.

PICNIC: It was decided to have the Picnic at Falls Mill if it was possible to arrange that and the date would be May 24^th. It was also decide to have an auction again and have members bring what they wanted to auction as they did last year.

TURNING BEE: Date of turning bee has not been decided.

COFFEE COUNTY FAIR: Will be September 22-27.

CHRISTMAS PARTY: The Christmas party will be on December 12^th.

TENTATIVE MONTHLY PROGRAMS: Abrasives, tool sharpening, useless tools, tool presentation, wooden planes, exotic woods & hinges/closures, band saw boxes & lids & inlays, guitar craftsmanship, wood clocks & gears, Christmas ornament demo & a last meeting of year show and tell. The above is tentative and is just to give you an idea of what might be presented.

Financial Report for 2003: The expenditures for the coming year were discussed and there were no problems with what was foreseen as expenses and income. Henry Davis presented this.

Executive Committee Meeting -- 1- 6-2004

PRESENT AT THE MEETING

President: Ken Gould	Vice President: Barbara Keen
Treasurer: Henry Davis	Secretary: Chuck Taylor
Newsletter: Tom Gillard	Publicity: Larry Bowers
Workshops/Seminars: Tom Cowan	Immediate Past President: Doyle McConnell

The meeting started at 7:15 with Ken handing out the meeting agenda. The major topics were discussed as follow.

THOUGHTS FROM THE PAST PRESIDENT:

Ken ask Doyle for any comments concerning the past year and suggestions for this year.
Doyle gave a brief summary of the past year. He suggested that we keep trying to get more members involved in club operations/activities.
The past year’s activities were too busy (just too much stuff going on).
Suggested that we evaluate the meeting room size, since it is becoming crowded.
Would like to see the schedule of Seminars continue.
He mentioned that Loyd is continuing to work on a Finishing Seminar.

TREASURY REPORT:

The proposed budget for 2004 was presented by the treasurer, Henry Davis and approved by the committee. The major expenses for the previous year were also included in the report. The club is financially solvent for the coming year and has the sufficient working capital to ensure another good year for the club membership.
Henry also mentioned that the club bought back the Tormek Sharpening System from the winner and has a standing bid of $300..
The topic of donations made to the locations where the club holds the summer picnic and the Christmas party was discussed. The motion was made by Doyle and seconded by Ken to increase these donations from $50 to $100 and was approved by the committee.

PROPOSED GUIDELINES FOR SEMINAR CHAIRPERSON:

The Guidelines for Club Event Committee Chairpersons draft was presented by Henry Davis and discussed by the committee. The major items in the Guidelines involve fees for presenters and committee members and guidelines for limitations on attendance for the event. The committee approved the draft and the final Guidelines will be published for use by the Event/Seminar committee chairpersons, when conducting events sponsored the club.

NEWSLETTER AND WEB SITE COMMENTS:

o Tom Gillard was commended for his continued good work in the publishing of the Newsletter.

The committee agreed concerning the need to periodically update the Web site front page and Tom will work toward getting this task accomplished.
Doyle mentioned that Loyd Ackerman has the entire Web site on a CD. He handed out copies to committee members for evaluation, with the intent to offer copies to the membership. They will be helpful to members who do not have access to Internet connections.

PUBLICITY (MONTHLY MEETINGS/EVENTS/ETC.):

Larry has all the information for the release of information concerning monthly meeting/club events.
Ken suggested that all information be given to Larry very early in the month, so that he would have time to release information to area newspapers.
The suggestion was made to try and get news coverage (photos, etc.) for some of the special events during the year.

OPEN DISCUSSION OF IDEAS TO IMPROVE CLUB:

Meeting location discussion:

The general discussion centered around having enough space to accommodate the membership at monthly meetings, since the total membership was recorded as 134, as of December 2003.
Several suggestions and options were discussed.

Ken has contacted the local Chamber of Commerce to get them to identify any available meeting places.
Barbara has a lead on possible meeting place and will gather more information soon.
The possibilities will be explored as information is received during the year.

Expansion of Workshops:

Ken suggested that the club expand the workshops (individual hands-on type) to 6 this year.

The workshops have been very well received in past years.
He will address the club membership concerning the intent of the workshops at the January meeting.
Suggestions included:

Carving (Harry May,scheduled in May)
Turning Bee (tentatively scheduled for June, Tom Cowan)
Windsor Stool (Tom is also willing to do a workshop on this topic)
Shop tours (tours of individual members’ shops)

DIRECTION OF CLUB FOR THE CURRENT YEAR:

o THEMES FOR EACH QUARTER:

 There will be no general themes for this year.

 It was the program chairperson’s suggestion that “themes” not be used this year, due to the wide variety of interests of the club membership.

 The programs will attempt to address the major interests of the overall club membership without following a standard theme.

o SPRING SEMINAR: Finishing

 Chairperson – Loyd Ackerman. The actual date and place TBD.

 The suggestion was to have Loyd Ackerman continue setting up the “finishing” seminar.

 Proposed target date is late April.

o SUMMER PICNIC:

 Falls Mill is the suggested site for the picnic and auction.

 The date of May 22 was suggested and will be confirmed.

o COFFEE COUNTY FAIR:

 The Fair dates are September 19 – 24.

 The club will be at the Morton Village again this year.

o FALL SEMINAR: Tentative topic will be “Carving”

 This is expected to be a club presentation.

 The proposed date is late October.

 A chairperson is to selected.

o CHRISTMAS PARTY:

 The date for the Christmas party is December 10.

o WORKSHOPS:

 Workshops that have been suggested/identified include:

 Carving, presented by Billy May.

o Month of May, exact date TBD.

 Turning Bee

o Tom Cowan. Tentative date is during the month of June.

 Tree identification

o YEARLY DOOR PRIZE:

 The general need and purpose for having the yearly door prize was discussed.

 The original purpose was to increase membership attendance and it worked.

 The committee decided to continue the yearly door prize.

 The yearly prize for this year will be a gift certificate from the Woodcraft store in Franklin, Tennessee.

o This is a gift that anyone in the club can use.

 Ken has contacted the store manager to obtain their involvement and they agreed to contribute to the prize.

 Ken will contact them and work out the best possible amount that Woodcraft will contribute.

 The total amount of the gift certificate was set at $300.

 He will also try to involve General Industrial Supply, which has helped the club in the past.

o REFRESHMENTS FOR MONTHLY MEETINGS:

 The preparation of the coffee will be taken over by Maurice and Barbara Ryan this year.

 The club thanks Phil and Shirley Bishop for making the coffee during the past few years.

 A discussion was held concerning the best way to handle the monthly meeting refreshments and the decision was reached to pass around a sign-up sheet at the January meeting, asking for volunteers to prepare the refreshments each month.

 OTHER CLUB ACTIVITIES:

o TULLAHOMA WOMEN’S CLUB PRESENTATION:

 The presentation will be February 10 @ 6:30 and Henry Davis will be in charge. He will solicit help from other members.

o CLUB CRAFT SHOW/OTHER EVENTS:

 A discussion was held concerning the club getting involved in more community events, with no final decision.

o A suggestion was made to begin the planning of a “Wonders of Wood” exhibit. Might need a committee to explore the possibilities for having the exhibit at a future date.

 GENERAL COMMENTS AND DISCUSSION:

o The Tormek Sharpening system was bought back by the club and will be available for club auction.

 Suggestion was made to announce at the January meeting and set the auction for the February meeting.

 The club has a standing bid of $300 for the system.

o Club owned equipment:

 Ken noted that the club bylaws required the creation and maintenance of a list containing all club owned equipment.

 The list is to be maintained by the club secretary.

 Chuck will gather the necessary information and maintain a list of the equipment.

o Business Cards:

 The committee agreed that it would be good to have more club business cards printed for general use.

 Tom Gillard will explore the printing of new cards and report back to the executive committee.

Submitted by:

Chuck Taylor, secretary

Executive Committee Meeting -- 1-10- 2005

PRESENT AT THE MEETING

President: Loyd Ackerman	Publicity: Larry Bowers
Vice President: Tom Cowen	Immediate Past President: Ken Gould
Treasurer: Henry Davis	Member-at-Large; Doyle McConnell
Secretary: Chuck Taylor

The meeting was held at the home of Henry Davis and began at 7:00, with Loyd handing out copies of the meeting agenda. The major topics were discussed as follow.

PAST PRESIDENT’S COMMENTS:

Ken addressed the aggressive agenda for 2004.
He thought that another professional seminar might be too much for the coming year.
He suggested that we try to get all members involved in club activities.
The splinter groups, Splinter Pickers & the Carvers, were formed during the year.
Ken expressed his opinion concerning the meeting place for the club. The meeting place was discussed last year and Ken is concerned about losing members, if the meeting place is changed.
Ken was pleased with the overall club activities for the 2004 year.

TREASURY REPORT:

The year-end report for 2004 was discussed by the treasurer, Henry Davis.
He also presented the proposed budget for 2005.
The projected working capital for 2005 is expected to be approx. $3200.
There was a discussion concerning the approval cycle of purchases.

The suggested method was as follows:
Normal club business expenditures require only the treasure’s signature.
Unusual / non-budgeted expenditures require the treasure and president signatures.

CLUB PROPERTY REPORT:

The requirement for a current listing of all club owned property was re-instituted last year and is the responsibility of the secretary.
The up-dated listing of the club property was presented for review by Chuck Taylor.
The items and current locations were discussed by the committee.
The listing was revised, based on the latest property locations and was forwarded to Loyd Ackerman, club president.
The committee agreed that the chairs, located at the Duck River building, should be marked in some manner.

This action item was assigned to the secretary.

OPEN DISCUSSION OF ISSUES FOR THE YEAR:

Door prizes:

A general discussion was held concerning spreading the door prizes over a wider spectrum of our club events. Different methods were discussed. A motion was made by Doyle and seconded by Henry to provide door prizes at the following major events:

Major Seminar (registered attendees only)
Picnic (club member attendees only)
Christmas party (all club members eligible)

The club member sign-up sheet will be provided at each meeting. Motion was made by Henry and seconded by Ken.

Loyd will contact Woodcraft and General industrial Supply to determine how much they will participate in prizes this year. The committee approved $200 for Loyd to work with, while working with Woodcraft and General Industrial Supply.

Based on information that Loyd receives, the final plans will be made for the distribution of door prizes for the year.

A suggestion was made concerning gift certificates. If gift certificates are used this year, give smaller dollar value certificates and be able to provide more of them instead of one large dollar value.

Extra club revenue:

Several methods were discussed as ways to raise additional revenue.

Major method was a raffle, maybe at the picnic. No final decision made at this time.

Club support of Craft shows:

The committee discussed how to handle club support of Craft shows.
The major discussion concerned the club paying for booths/etc. under the club name and only having a few members benefit.
The decision was reached that the club bylaws handle this issue and no additional action is required.

Seminars and Workshops:

There was a discussion concerning the general differences between seminars and workshops.

Proposed Event schedule for the year:

Dogwood Festival (Winchester) April 15, 16, 17

Chairperson – Ken Gould

Turning Bee (tentative date is May 14)

Chairperson – Tom Cowen
Event will also include techniques/instructions on spindle turning.

Annual Club Picnic

May 21
Location - Fall’s Mill
Chairperson - TBD

Coffee County Fair Activity:

September 19 through 24
Chairperson - Doyle McConnell

Specific detail of involvement will be furnished later.

Fall Seminar/Workshop – Suggested topic is Furniture Making

October timeframe

Remember to coordinate date with woodworker’s club in Murfreesboro.

Chairperson for event – TBD

Holiday Party

December 10, Decherd Nazarene Church
Chairperson/Coordinator – TBD

Club Sponsored Exhibits

The feasibility of having another major exhibit this year was discussed. The general feeling was that the club could not put together another major exhibit this year.
When we do, the exhibit place needs to have a good normal traffic flow to receive the most benefit to the club presenters.
Suggestion was to put together a plan for a major exhibit for next year. Loyd will talk with prospective chairperson for the planning of the event.

SPECIAL EVENT FOR 20 YEAR CELEBRATION:

The committee discussed various ways to celebrate the 20^th year celebration of the club.

Important dates

First organizational meeting was September 25, 1985
Constitution and By-Laws signed on October 22, 1985
First meeting and officers elected on December 17, 1985

The suggestion to have a dinner celebration was discussed. The committee agreed to pursue this idea.

The club would pay for partial cost of the member’s dinner, in order to keep member cost to a minimum.

The place suggested was the Manchester Conference Center and the target date was December 10

If this date is available, this would be in lieu of the Christmas party.
If this date is not available, another date, possibly September / October would be selected and the Christmas party remain on December 10.

Loyd will check concerning the availability of dates for the celebration and approx. cost, and then report back to the committee.

OLD BUSINESS:

Business Cards

Discussion on the need for business cards for members to give to someone, when inviting them to meetings or trying to interest others in the club.

Larry will investigate and get estimate from businesses concerning the cost of printing the cards and report back to the committee.
Committee approved $50 expense.

Special Club Contacts (area of expertise)

The need for having the names of people to contact concerning special areas of expertise and help was discussed.
The decision was made to keep listing contact people in the existing areas to provide someone to help club members solve particular problems the encounter.
Loyd will talk with the present contacts and ensure they are still willing to serve in that capacity.

PROGRAMS FOR THE YEAR

Tom discussed his views concerning the direction of the club in program presentations for the coming year.
In the past, yearly programs have focused on specific items or areas of interest.
This year, Tom will try to design programs that will show the close relationship between the major areas of interest of all the club members.
The need for quality equipment to assist in program presentations was discussed.

Doyle and Loyd will talk with Richard Gulley concerning the equipment needed to prepare and present quality presentations.

Audio / video equipment
Projector requirements
Methodology of presentation preparation

They will report their findings to the committee for further consideration and action.

The committee made the decision to not purchase an overhead projector (will borrow as needed)
The idea of video taping seminars / programs / workshops was discussed. The committee decision was not to tape the presentations, due to the difficulty of creating a quality production.

Submitted by:

Chuck Taylor, secretary

Executive Committee Meeting -- JANUARY 10, 2006

PRESENT

President; Loyd Ackerman Immediate past President; Ken Gould

Vice President; Tom Cowan Splinters Editor; Chuck Taylor

Treasurer; Henry Davis Advisory Member; Tom Gillard Jr.

Secretary; Bob Lowrance Member at Large; Doyle McConnell

The meeting was held in the home of Henry Davis at 7:00 pm January 10 2006.

Loyd passed out copies of the agenda and opened the meeting.

Since the positions of immediate past president and vice president were vacant Loyd nominated Ken Gould to represent the immediate past president and Doyle McConnell to represent the immediate past vice president. This is in accordance to article 3, section 2 of the bylaws. Henry Davis moved that the nominations be accepted, Tom Gillard seconded the motion. The motion carried without discussion.

Loyd nominated Richard Gulley and Tom Gillard to be advisory members of the executive committee. Bob Lowrance motioned that the nominations be accepted, Ken Gould seconded the motion. The motion carried without discussion.

The treasurer’s report was given by Henry Davis.

He noted that the insurance premium will be due in February. Doyle McConnell made a motion that Henry pay it when due, Ken Gould Seconded the motion and it carried without discussion.

There was some discussion about budgeting for events but no motions were made. It was concluded that it could best be addressed as the events are planed.

The schedule of events for the year was discussed.

The Dogwood festival will be April 7-9, Ken Gould Chairman. Ken noted that a “Jamboree by the Lake” will also be held. He suggested that the club not participate. The committee agreed

The picnic will by May 20, Karen Kerse Chairperson.

The spring seminar will be June 17, Tom Cowan chairman, from Dec. meeting minuets. After a long discussion it was decided that the format should be that of a combined turning and carving bee. The venues are to include turning, carving and embellishment of turnings with carving.

Coffee County Fair will be September 8-24, Doyle McConnell chairman.

Fall seminar will be in October. There was a discussion about it and it was decided to get a professional to present it. No chairman has been selected.

Holiday party will be December 8, no chairman has been selected.

Discussion items were;

Grand door prize;

Henry Davis made a motion that we not have it this year, Tom Gillard Jr. seconded the motion. The discussion concluded that the door prize cost more in resources and money than the resulting benefits to the club. The motion carried.

Programs;

Tom Cowan stated that club members need to be used more. Programs oriented toward ‘how to’. This will introduce members to the club. The use of the technology equipment is to be continued.

Technology;

There will be continued availability of both the backlit and conventional screens.

Plans are being made to replace the present single storage box with several smaller ones to make the system more portable.

Doyle McConnell made a motion that Loyd look into purchasing a MiniDV Camera and tripod. Henry Davis Seconded the motion. During the discussion the estimate of $500.00 was made. Ken Gould motioned that it be amended to state that Loyd is to purchase the camera and tripod if the cost does not exceed the estimate. Tom Gillard Jr. seconded the motion to amend. The motion carried as amended.

Fund raising;

It was suggested that the router donated by Woodline be raffled. Ken Gould made a motion that tickets be sold it the February, March and April meetings and the drawing held at the picnic. Doyle McConnall seconded the motion and it carried with no further discussion.

Ken Gould made a motion that the Karaoke machine be auctioned at the picnic. Bob Lowrance seconded the motion. The motion carried.

Shop tours;

Doyle McConnell will continue as the chairman. The suggestion was made that they start with shops in the Fayetteville area ending with lunch in Fayetteville.

No more items were added and the meeting was adjourned.

Executive Committee Meeting Minutes 2006_2

The executive council met with Dean Lutes and Andy Weaver to plan for the spring seminar.

Those in attendance were; Loyd Ackerman, Tom Cowan, Henry Davis, Larry Bowers, Dean Lutes Andy Weaver and Bob Lowrance.

The topics discussed were;

Time and date- June 17, 2006 @ 8:00 am

Place- Tom Cowan’s shop

Subject- Turning and carving. A survey will be made at the next club meeting to ascertain interest.

Format- Teaching and hands-on

Lunch- The ladies at a nearby church will serve lunch of sandwiches for a nominal cost.

Break Goodies- Tom Cowan appointed to make arrangements.

Registration- The ladies should be ask to help with it and we should have pre registration.

Cost- The cost should be so that a minimal profit for the club can be realized. $15.00 was suggested.

Parking- Suggested that attendees be directed to the rear of the shop.

Signs- Signs should be put on road leading to Tom’s.

Bob. Lowrance

Executive Committee Meeting Minutes -- June 26, 2006

The executive council met at Matt Brothers’ shop at 7:00 pm

Those in attendance were; Loyd Ackerman, Tom Cowan, Henry Davis, Larry Bowers, Chuck Taylor, Ken Gould, Matt Brothers and Bob Lowrance.

The topics discussed were;

Preliminary survey results

Loyd presented the preliminary results of the survey. The item which the data indicated a need for attention was the meeting room size and parking. Further reduction of the data will be made.

Microphones

The club microphones do not work well if at all. A new corded microphone will be purchased.

Movie clips

Favorable comments have been received. They will be continued.

Show and Tell photos

A trial will be made of using still photos for show and tell will be made.

Seating for handicapped

Some people are having problems with the low chairs. It was decided that it will be handled on an individual basis.

Fall seminar

Matt reported on a conservation he had with Andy Ray. He had suggested a blow-by-blow on hand tools for the fall seminar covering setup sharpening.

After much discussion it was decided that the title should be “Use of hand tools in advanced furniture making” with topics such as when to use hand tools, joinery made with hand tools,

Bob. Lowrance

Addendum

The following transpired via e-mail. June 27-29

Loyd ask for concurrence to purchase a computer upgrade. Henry put it in form of a motion with a $300.00 maximum expenditure. The motion carried with 8 yes votes.

Bob Lowrance

Executive Committee Meeting Minutes – 7-31-2006

The executive council met July 31, 2006 at UTSI

Those in attendance were; Loyd Ackerman, Tom Cowan, Henry Davis, Larry Bowers, Doyle McConnell Chuck Taylor, Richard Gulley and Bob Lowrance.

The purpose of the meeting was to review the results of the opinion survey.

Loyd Ackerman presented the results and each item was discussed as it was presented.

Some of the results were;

Response was made by 87 members 11 of whom were non wood workers. This represents about 60% of the members.

In the interest, skills, and needs program topics are indicated. Indications are that programs in nearly all areas are needed with carving in the round and carpentry being the least interest.

In the technology use it was shown that it is helping in all areas used business meetings, Show and tell, programs, and movie clips.

In the meeting place it showed that the format and geographical location are good but, the room size and parking are a real problem.

In the programs area it showed interest in all areas with non wood working programs having the least interest.

All present activities received a high review.

The results will be posted on the web site and mailed to those without web access.

Bob. Lowrance

Executive Committee Meeting Minutes 10-23-2006

The executive council met October 23, 2006

Those in attendance were; Loyd Ackerman, Tom Cowan, Henry Davis, Larry Bowers, Doyle McConnell Chuck Taylor, Matt Brothers, Dan Maher and Bob Lowrance.

The purpose of the meeting was to review and finalize planning for the fall seminar

Loyd Ackerman opened the meeting and turned the floor over to Matt Brothers.

The seminar will be held at the Forrest Mills Church of Christ on November 4, 2006

The following plans have been made or were agreed on at the meeting;

Setup will be started on Nov. 3 at 4:00 pm and will be followed by dinner at O”Charlie’s in Manchester.

Motel reservations have been made

The room layout will be rotated 90 Deg. To make visibility better

Final setup will start at 7:30 am Oct. 4 and the seminar will start at 8:00

Dan Maher is arranging for lunch of pork barbeque and 3 sides for $7.75. Club ladies will make cookies for desert.

The church coffee maker and coffee packets will be used for coffee break and lunch. Club will furnish creamer etc.

Most of the executive council volunteered for cleanup duty.

Articles will be sent to area papers.

e-mail reminders will be sent to the TAW, SRW and TVW this week and next.

Gift certificates from Craft Supply Woodturners Catalog will be given away

Nametags will be preprinted and put in plastic halders.

Bob Lowrance Sec.

Executive Committee Meeting -- JANUARY 23, 2007

PRESENT

President; Tom Gillard Jr. Secretary; Bob Lowrance

Vice President; Matt Brothers Splinters Editor; Chuck Taylor

Treasurer; Jim Steadman Publicity Chairman; Larry Bowers

Immediate past President; Loyd Ackerman Henry Davis

Tom Cowan Richard Gulley

Anthony Watts

The meeting was held in the home of Henry Davis at 7:00 pm January 23, 2007.

Tom Gillard Jr. put forth the names of Henry Davis, Tom Cowan, Richard Gulley and Anthony Watts for advisory members. Loyd Ackerman made a motion that they be accepted, Jim Steadman second the motion. The motion carried.

Jim Steadman gave the treasurers report and ask for 2007 needs. Loyd Ackerman said we need a virus protection program for the club computer at an approximate cost of $70.00. Richard Gulley said that it may be available from UTSI at no charge. Jim Steadman made a motion that Richard check and if not Loyd purchase it if less than $70.00. Richard Gulley seconded the motion and it passe

Chuck Taylor gave a report on the news letter distribution. There was some discussion about the expense but no action was taken. During the discussion the need of a meeting with Chuck, Loyd, Richard and Bob on posting files to the web site surfaced. No date was set for it.

Larry Bowers gave a report on the publicity program. He expressed the need to get information in time to get it to the papers before meetings.

Matt Brothers Gave a report on the status of programs for 2007. The programs for the next three months are locked in. The rest of the year has been planned but all of the presenters have been contacted. Plans will be kept firm for three months in advance will be kept through the year.

Seminars have not been planned. It was suggested by Tom Cowan that the spring seminar be on chair making. A committee of Matt, Anthony, Tom and Chuck was formed to plan seminars.

Bob Lowrance gave a report on the status of the equipment inventory. All the identified equipment had been inventoried except the audio equipment. Loyd stated that he had the equipment in his van. Loyd said there is a need of a box to keep it in. After some discussion it was decided that he will look for one and get a price.

Tom Gillard Jr. brought up the following items for discussion with the following resolutions;

Anthony will do show and tell photos. A background is needed. Loyd made a motion that Anthony buys a bed sheet not to exceed $25.00 cost. Henry seconds it and it carried.

Karen Kerce Browning will be ask to chair the picnic. A date of June was selected with a rain date of June 9.

The Christmas party date was set on December 7. Richard will check on the cost of having it catered by the UTSI cafeteria and final plans will be made later.

Doyle will be ask to host shop tours again.

There will be no yearly theme.

We will not purchase a license to advertise on E-bay.

Coffee break refreshments providers are needed. The list will be circulated again and the list displayed.

Other items brought up were;

Jim Steadman has financial records for several years back. Loyd made a motion those older then five years be shredded, Matt seconded it and it carried.

Loyd has several CDs and DVDs which need to be stored. He made a motion that Henry stores them. Matt seconded it and it carried.

Matt moved that we adjourn Richard seconded it and it carried.

Executive Committee Meeting -- June 28, 2007

PRESENT

President; Tom Gillard Jr. Secretary; Bob Lowrance

Vice President; Matt Brothers Splinters Editor; Chuck Taylor

Treasurer; Jim Steadman Publicity Chairman; Larry Bowers

Immediate past President; Loyd Ackerman Henry Davis

Anthony Watts Doyle McConnell

The meeting was held in the home of Henry Davis at 7:00 pm June 28, 2007.

The meeting was held to plan for the fall seminar.

Ideas presented for topics were;

Bandsaw Boxes

Turning with Art

Carving

Small turning

Ross Roepke style furniture

Inlay

Beading

Compound Miter Cuts

Cutting Dovetails

Those Chosen Were;

Cabriole Legs – Jim Van Cleave and or Phil Bishop, Tom Gillard Jr. will contact them.

Chair Caning – Jay Hazel, Henry Davis will contact him

Decorations – Tom Cowan, he has volunteered

Split Turnings – Doyle McConnell, he was present

Segmented Turnings – Loyd Ackerman, he was present (backup)

Intarsia – Bob Lowrance, he was present (backup)

Chairman Suggestions

Fred Heltsley

Dan Maher, Tom Gillard Jr. will contact him first

Shop Suggestion

Collins Roan, Matt Brothers will contact him

Cost

$5.00 to cover drinks and misc.

Food Suggestion

Individual attendees to provide their own.

Following this the state of DVDs was discussed

The music on them is probably a copyright infringement

The club can not make them available for loan until it is removed.

Future videos will use local musicians or no music at all.

An advertisement for a Liberian to manage the videos will be made.

A summary treasures report was made by Jim Steadman

Matt Brothers made a motion we adjourn, Doyle McConnell second and it passed.

Executive Committee Meeting Minutes 1-22-08 – UTSI room H111

President Tom Gillard called the meeting to order at 7 PM.

Those present:

Tom Gillard – President (presiding)

Anthony Watts – Vice President

Jim Steadman – Treasurer

Louis Bryant – Publicity Chairman

Chuck Taylor – Newsletter Editor

Richard Gulley – Advisory Member

Dan Maher – Advisory Member

Tom Cowan – Advisory Member

Henry Davis – Advisory Member

Loyd Ackerman – Advisory Member

Note: These notes are not necessarily in chronological order.

Tom Gillard opened the discussion of 2008 Seminars and recognized Tom Cowan.

Spring Seminar: Tom described his meeting with furniture maker, Ronnie Young of Chattanooga. Mr. Young specializes in high end furniture with emphasis on embellishments such as inlays. His practices have been toward period pieces. He uses hand tools extensively and expertly. Tom was enthusiastic about Young’s skills. He was questioned about Young’s abilities as a presenter and replied that he had confidence that he could handle that aspect well. It was generally agreed that Tom Cowan should pursue employing Mr. Young

Mr. Young’s preference would be to be scheduled in the spring of the year. The discussion of a schedule was discussed and it was decided that late April or early May would be appropriate if it didn’t interfere with other activities or vice versa. Possible interfering activities were discussed and the Dogwood Festival was brought up. Considerable discussion about that event resulted in a decision by the Committee that whether or not to participate would be left to individuals or individual groups within the Club, the carvers being a primary possibility. The Dogwood Festival will not be a major event on the Club’s calendar unless there is a move by the Carvers or another group of individuals. It was recognized that the city’s Dogwood committee may offer the space free and that may result in participation by Club members, so the scheduling of the spring seminar may need to take that into consideration.

The discussion then centered around what fee would be appropriate. Considerable discussion considering past seminar costs and classes of presenters resulted in an action item to Tom Cowan to contact Mr. Young and discuss fee and expenses with him.

Tom Cowan accepted the position of co-chairman with primary responsibility for liaison with Mr. Young and requested a counterpart to handle the rest of the seminar planning. Dan Maher volunteered to do that. So the Spring Seminar was tentatively scheduled for May 3 with a fall back date of April 26. Neither of those dates are expected to coincide with the Dogwood festival date.

What to charge for the seminar and seminar format were the subject of another discussion. The figure of $45 each was discussed to include lunch and refreshments. Details were left to the co-chairs to conclude. Action items: Tom Cowan to contact Ronnie Young and co-chairmen to plan the event.

Tom Cowan suggested two other events to consider – an Exhibition and a Turning bee.

Exhibition: Discussion about the Exhibition centered about the Club’s past experiences and the preparation required for that sort of event. The idea was acceptable, without much discussion, on its merits. It was decided that we should start the preparation by setting a date of sometime in 2009 and leave the details to a committee to be assigned by the President. It was pointed out that the Executive Committee will need to stay engaged for this event and agreed that it would be so. While considerable discussion centered on the need for such a long lead time, the outcome was that the Club would start the planning now and work out the schedule to coincide with the needs of the plan. Action item: Tom Gillard to appoint chairman.

Turning Bee: Cowan’s other item, the Turning Bee, was discussed. It was suggested we return to the original form of the event which was informal and unstructured. Tom Cowan made the point the turning blanks would need to be provided, requiring considerable effort. He also volunteered his shop for the event. It was decided that the event would be scheduled for June 14. In keeping with the informality of the event, no action item was issued.

Fall Seminar: Tom Gillard then brought attention to the fall seminar. It was suggested that we consider selecting one of our members to give the seminar, but the consensus evolved that the burden would be pretty great on that one person and selecting one presenter may discourage members not interested in the topic from attending. There was discussion centered on topics and presenters with no firm conclusions.

Some of the items discussed were already being considered, or had been scheduled, by the program chairman, Anthony Watts, for programs for the regular meetings, so Anthony asked to review his strategy and plan for programs for the year. The comprehensive program schedule was reviewed. There was agreement that having those programs wouldn’t interfere with having the presenters participate in the fall seminar. A date of October 18 was agreed to for the Fall Seminar with a plan to mimic the fall 2007 seminar scheme. Action item: Tom Gillard to appoint chairman.

Other events: The regular events were discussed with the following conclusions:

Coffee County Fair – Doyle McConnell Chairman – Week of September 15 – 20.

Picnic – June 7 was chosen for the date. Falls Mill was the preferred location. Candidates for Chairman were discussed. Action Item: Tom Gillard to appoint a chairman.

Christmas party – December 5 was selected for the party to be held at UTSI room H111. Action item: Richard Gulley to schedule the room.

Shop tours – It was agreed that shop tours are a favorite event and should be considered. It was decided that Doyle McConnell would be offered his usual chairmanship of that event if he wanted to do it again. Action item: Tom Gillard to contact Doyle.

Workshops events: There was discussion concerning the need for a coordinator (chairman?) to promote and schedule workshops. To differentiate them from Seminars, Workshops were defined as an event in which a mentor would have a small group of members attend a, more or less hands-on, work period centered on one skill or project. No action evolved.

Other discussions

Room renovation: Renovation of H111 was discussed. The plan is to replace some furniture and make modest improvements. This is not expected to impact the Club’s use.

Possible growth: There was discussion of perhaps moving the meetings to the UTSI auditorium. UTSI management doesn’t approve that. Anthony Watts looked at the possibility of using his church auditorium if it’s necessary to move. The pros and cons of using properties prone to preemption were discussed. The conclusion from the discussion was that we aren’t in need of a larger facility at this time and that rearrangement of the H111 seating would suit our foreseeable needs.

Seating: Recognizing that attendance was over the seating capacity at the January meeting, it was decided to purchase more chairs. Jim Steadman was given approval to purchase up to $400 or 20 chairs without further approval. Action item: Jim Steadman

Summary of Scheduled Events:

 Spring Seminar – May 3 (back up April 26) Co-chairs Tom Cowan & Dan Maher

 Picnic – June 7

 Turning Bee – June 14 – Tom Cowan’s shop

 Coffee County Fair – September 15 – 20 – Doyle McConnell

 Fall Seminar – October 18

 Christmas party – December 5 – UTSI H111

 Exhibition – 2009

The meeting was adjourned at 9:38.

Respectfully submitted by Loyd Ackerman